A guide to help you choose the ideal venue for your event.
The Importance of Asking the Right Questions
Booking a venue isn’t just about aesthetics—it's about ensuring every detail aligns with your event's needs. By asking the right questions, you can avoid unexpected surprises and make confident decisions.
The Must-Ask Questions
To avoid surprises, make sure to clarify the following questions before booking your venue:
- What’s included in the rental fee? What exactly does the rental fee include? Does it cover things like furniture, AV equipment, and setup/cleanup?
- What are the payment terms? What are the deposit requirements, and when is the final payment due?
- What’s the cancellation or refund policy? What is the venue’s cancellation or refund policy, and how does it impact your budget?
- Are there vendor restrictions? Are there any restrictions on vendors, such as exclusive catering or decor partnerships?
- What’s the maximum capacity? Check the maximum capacity to ensure it can accommodate your guest list and meet safety requirements.
- Are there time restrictions? What time restrictions exist for setup, event duration, and breakdown to ensure your schedule is smooth?
Customizing Your Event at the Venue
Go beyond the basics and explore how the venue can enhance your event with these custom features:
- Is the layout flexible for your desired setup?
- Can the space accommodate entertainment, like live bands or DJs?
- Does the venue offer onsite support, such as coordinators or tech teams?
Pro Tip: Always Visit the Venue in Person
Photos and videos are helpful, but nothing compares to experiencing the venue in person. Be sure to assess parking, accessibility, and ambiance.
How Claridge Simplifies Venue Selection
At Claridge, we prioritize transparency and flexibility to ensure your event exceeds expectations. Our team is ready to answer all your questions and guide you through every step of the process.
